Bushey and Oxhey FC Committee Roles
Chair: [Paul Little]
- Provide overall leadership of the football club.
- Ensure there is a Club vision, development strategy and plan and that it is being executed against.
- Oversee the general running of the club and the work carried out by the other officers.
- Own and resolve major issues across the club, mitigate high impact risks.
- Chair Committee and Manager meetings.
- Own [with Fixture Secretary] the relationship with Metropolitan Club.
- Own the relationship with Garston Ladies Football Club.
- Advocate of the football club for the local community.
Vice – Chair(s): [Vacant]
- To assist the Chair in their duties and deputise in their absence.
- Help provide leadership and direction for the club.
- Help ensure there is a Club vision, development strategy and plan and that it is being executed against.
- Help oversee the work of the club committee.
Club Secretary: [Laura Hall]
- To be the main point of contact for the WHYL and Herts FA – including admin work for discipline cases (Yellow/red cards), Cup fixtures, distributing league emails to managers.
- County FA affiliation.
- Managing transfers.
- Main point of contact for the Bushey and Oxhey FC managers /parents on non-welfare and safeguarding issues.
- Dealing with general enquiries usually via email e.g. people wanting to join the club.
- Organising the club AGM and Committee meetings.
- Registration of the club with WHYL and FA Affiliation each season.
- Keeping a database of players and parent contact details.
Treasurer: [Darren Forty]
- Manage and administer the club’s finances.
- Collecting subscriptions and all money due to the club.
- Ensure that all cash and cheques are promptly banked.
- Ensure that funds are spent appropriately and in line with the club’s objectives.
- Maintain and income and expenditure record and balance sheet which must be presented at the club’s AGM.
- Retain a cashbook for 2 years.
- Prepare annual financial statement.
- Financial planning including producing an annual budget and monitoring it throughout the year.
- Manage bank account in club’s name.
Welfare Officer: [Julie Little]
- Ensure club officials understand all responsibilities when running activities for children and young people.
- Work with League and County Welfare Officers as required.
- Assist club personnel, especially team managers and coaches, in their duty of care towards children.
- Promote the FA’s Respect Programme and help to develop best practice processes.
- Put in place a safeguarding children policy, anti-bullying policy and equality policy.
- Put in place a responsible recruitment process including the take up of references and submitting FA CRB checks.
- Own the FA Charter Standard Club audit process for the club.
Registration Secretaries [Reporting to Secretary]: [Vacant – role performed by Secretary/Treasurer]
- 4 positions preferably for non-competitive (U7-U11) and competitive age groups (U12-U18).
- Ensure all players at the beginning of the season are registered with the FA.
- Ensure all parents provide full contact details.
- The main bulk of the work is carried out during pre-season (June to August) with ad hoc registrations during the season if new players join.
Fixture Secretary: [Mark Brett]
- Own the relationship with Metropolitan Club with respect to training and matches.
- Email weekly fixtures to Metropolitan Club for home games first thing every Monday morning to book the home pitches.
- Liaise with Metropolitan Club on any changes/amendments.
- Communicate weekly home fixtures and kick off times to all club team managers
- Liaise with Treasurer on invoices from Metropolitan Club for home games played and training taken place.
- [Invoices from Metropolitan Club are sent directly to the treasurer for payment but need to be revised by the Fixture Secretary to ensure they are consistent with what has been submitted].
Kit and Equipment Coordinator: [Matthew English]
- To carry out the central purchase of all club kit and equipment ensuring best price for quality kit and equipment is achieved.
- Kit is renewed every 2 seasons, equipment is ordered for every team every season. Carried out in July with ad hoc orders throughout the season for new players joining late.
- Invoices from the supplier will be sent to the treasurer for payment and kits are sent by the supplier to managers directly.
- Undertakes annual inventory stock check with managers.
Communications Officer: [Katie O’Grady]
- To produce/approve all internal and external communications.
- To produce/approve all marketing and advertising for the club.
- Build and maintain relationships with the local press.
- To manage the club web site ensuring it is accurate and current and is a key part of the club’s communications.
- Produce a vision for the club’s current and future online presence.
- To review the club web presence and make recommendations for change.
- Manage the implementation of agreed major changes.
- Own the relationship with the club website provider.
- Maintain the club’s bulk email capability and parent email database.
We are also looking to develop a Fundraising Sub-Committee and need to appointment a Fundraising Sub-Committee Chair to support five Fundraising Coordinators.
Fund Raising Coordinator(s): [Vacant – role performed jointly by Committee]
- To define and agree a long term and annual grants and sponsorship plan and strategy.
- To obtain grants and funding for the club including sponsorship.
- Lead the organisation of fund raising events for the club such as Christmas party, Presentation Night, Dinner and Dance, and any other events such as quiz nights etc.
- Review all previous year fundraising activity and make recommendations for improvements for season ahead.
- Develop an annual calendar for the Committee’s activities.
- Track and report progress toward fundraising goals to the Committee.
- Analyse relationships with current and prospective corporate sponsors and develop strategies to cultivate or strengthen those relationships. Work with the Committee to develop relationships.
Being a committee member gives you the opportunity to help maintain and improve the running of the club. We have broken the current roles down into more manageable non elected roles in the hope to spread the workload over more age groups and not to take up to much of the volunteers time during the week.
Being a committee member also provides a great opportunity to meet other club members and make new friends while delivering a highly valued sporting and social experience to the local community. The committee meets approximately once a month during the playing season, in a very informal environment, to discuss club matters.